Kick Starting A New Employee
 
Introduction
 
The duty of care that you have as an employer to your workers is that you make sure that they are able to do their job safely, they are competent and they fully understand how their work relates to the rest of the business. 
 
An Induction will help the new worker to become familiar with the rest of the workforce; it will also help you to explain the new role they are starting and it will show them how the business is run.
 
Employers needn’t carry out an induction; however, a structured programme will help you to make sure that your new employees get a proper induction to your business. The guide below shows you how to implement such a programme and what to include.
    

Why you should carry out an induction
 
A good induction will help new staff to:
 
  • Establish themselves quickly in their job and therefore maximise their productivity
  • Become motivated to do well and fit into the business early on
  • Understand any health and safety issues relating to their job - this should help in reducing accidents at work
  • Understand your corporate culture
 
Never forget that it is your responsibility to make the new employee aware of any particular health and safety issues connected with the job. It also makes sense to arrange a basic induction for any employees returning to work after a long absence, perhaps through illness or who are changing jobs within the company.
 
In the long run, investing time in this process will give new workers a good grounding to help them make fewer mistakes. It’s also important for any organisation to make a good impression with its new employee, because the highest level of staff turn over usually happens in the early period of employment. 
 
The Basic rule to carrying out a good induction is preparation.
 
Before the worker starts
 
  • Tell other people that there's a new starter, prepare their working area, organise any equipment necessary and have any documentation ready for them to read.
  • Consider providing them with an information pack about the job before they begin work.
  • Prepare an induction checklist including all the items that need to be covered and what needs to be done when. You can plan for the induction to be spread over a period of days or weeks depending on the nature of the job.
  • Make sure that the key people who will be involved in the induction process have been briefed.
  • Arrange in advance any instruction or training courses needed, e.g. on company IT equipment.
 
Once the worker starts
 
  • Ensure that when they arrive they are made to feel welcome.
  • Get one person, ideally the line manager, to take care of a new starter throughout the first day.
  • Make sure they know how any office machinery works, and the location of commonly used facilities - e.g. post room, stationery store, lavatories.
  • It is a good idea to get new workers to complete some kind of work on their first day. This can help them relate what they are learning to their job.
  • Include informal aspects such as whether the tea, coffee and biscuits are free or whether there is a kitty.
  • Ask for feedback during and after the process to check that you haven't missed anything. You might want to give the new starter a checklist and ask them to sign it to show it has been completed.
 
Once you have established a good induction procedure it is useful to set it out in writing and use it whenever a new person starts.
 
 
 
 
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